ST. DAVID’S EPISCOPAL CHURCH
VESTRY MINUTES
December 10, 2007

In Attendance:  The Rector, Karen Carter, Rick Flamand, Peggy Cuellar, Steve Ashurkoff, Hoby Patrick and Stu Wilson. Absent; Mignon Williams, Mark Boyer and Eric Ruttenberg.  Also Attending; Jim Tracy, Carol Bonifant, Sharon Easley, Richard Easley, Richard Decker and David Kendrick.

Acceptance of November Minutes
  Motion 
  Move to accept the November Minutes as written.
  Motion seconded and approved.

Acceptance of November Treasurer’s Report
  Motion
  Move to accept the November Treasurer’s Report as presented.
  Motion seconded and approved.

Acceptance of November SMART Report
  Motion 
  Move to accept the November SMART report as presented.
  Motion seconded and approved.

Discussion:  Review of Parish Risk Management Policy
 Motion
 The Vestry will fund out of operating revenues all cost of international mission
 insurance above $4.00 per day for the fiscal year 2008.
 Motion seconded and approved.
 Discussion:  Vestry is required by Canon to manage risk including fire and casualty, liability insurance and worker’s compensation.  Richard Decker asked the Vestry if he could contact El Hogar to see if they have liability insurance that would cover the church and the Diocese.  The Vestry agreed that he could make that inquiry.  Sharon Easley said that the Bromley group purchased insurance for the last mission trip which cost $4.00 per day.  Increasing the cost of insurance to $10 or $15.00 per day could be very costly considering the travelers pay for their own transportation.  The team from El Hogar have also used the same insurance policy.  After much discussion the above motion was accepted for the year 2008 and the mission teams will write to cost of insurance into their ministry budgets for 2009. 

Discussion:  Status on Vestry Candidates nominations
 Peggy Cuellar said that there are three people who have agreed to put their names forth, three that are considering putting their name forth.  The Register gave Peggy the name of a person and she will contact him.

Discussion:  Finance Committee Nominations
 There are two candidates for the finance committee; Tim Butka and Mark Boyer.  The formal vote will be cast at the January Vestry meeting.

Discussion:  Policies and Procedures Subcommittee
 Postponed to the January Vestry meeting

Discussion:  Update on 2008 Pledge Commitments
 Motion:
 Move for the Vestry to approve the draft budget 2008 as is and to borrow
 the additional funds to bring the budget into balance.
 Motion seconded and approved.

 The Rector said that we have 224 pledges for $767,000 and increase of 28%.  We need $300,000 to make the budget.  If we can increase the pledge amount to $817,000 we will still need $250,000 for budget.  Questions to be asked:
1. do we have momentum to go ahead for the aggressive plan for 2008
2. do we have to consider other options to reduce budget
3. will we borrow to cover the deficit.

Summary:
 Motions:
 Move to accept November Vestry minutes; approved
 Move to accept November Treasurer’s report; approved
 Move to accept November Smart report; approved
 Move to fund all international mission insurance above $4.00 per day for the year 2008; approved
 Move to approve the draft 2008 budget as is and to borrow funds to bring the budget into balance; approved

Agenda items:
• Finance committee nominations
• Policies and Procedures Subcommittee

Meeting adjourned 9:15pm

Respectfully submitted

Virginia M. Fecteau
Register