ST. DAVID’S EPISCOPAL CHURCH
VESTRY MINUTES
November 19, 2007

In Attendance:  The Rector, Eric Ruttenberg, Karen Carter, Rick Flamand, Peggy Cuellar, Steve Ashurkoff, Mignon Williams, Hoby Patrick and Mark Boyer.   Absent: Stu Wilson.  Also Attending:  Jim Tracy, Brad Rush, Carrie Rush, Carol Bonifant, Stacy Lynsky and David Kendrik.

Acceptance of October Minutes
  Motion 
  Move to accept the October Minutes as written.
  Motion seconded and approved.

Acceptance of October Treasurer’s Report
  Motion
  Move to accept the October Treasurer’s Report as presented.
  Motion seconded and approved.

Acceptance of October SMART Report
  Motion 
  Move to accept the October SMART report as presented.
  Motion seconded and approved.
 
Decision:  Cell Tower Lease Agreement
  Motion 
  The Vestry of St. David’s recommends that the Cell Tower lease agreement with
  St. David’s Church be brought before the Congregation for approval at the
  January 2008 Annual Meeting.  
  Motion seconded and approved

Decision:  Nomination of Vestry Search Committee
  Motion
  The Vestry of St. David’s nominates Peggy Cuellar and Stu Wilson to run the
  Vestry Search Committee and provide candidates in good standing at the December   Vestry Meeting. 
  Motion seconded and approved.
 
Decision:  Worship Ministry Plan
  Motion 
  Move to adopt the Worship Ministry Plan as presented.
  Motion seconded and approved.

Decision:  International Medical and Liability Package
  Motion 
  Move to adopt the International Accident and Casualty Package and to make
  mandatory that for all international mission trips the missionaries must purchase    the insurance at their expense or cannot participate in the mission trip.
  Motion seconded and approved.
 Discussion:  Jim Tracy presented the package and told the Vestry that the costs are minimal; for El Hogar approximately $10 per day and for Bromley approximately $10—15.00 per day.  A packet of information will be given to each traveler with all emergency telephone numbers, etc.  Jim would need a copy of the traveler’s passport at least 72 hours in advance to secure the insurance for the traveler.

Discussion:  Finance Committee
  Motion:
  Move to create a Finance Committee of 5 members to be composed of;
  Treasurer, 2 members from the Congregation with a finance background,
  and 2 members from the Vestry.
  Motion seconded and approved.
 Discussion:  why should there be 2 Vestry members on the committee? It is good to have two members because of term limits.  What is the expected role of the Treasurer? For budget oversight, finance discussions and stewardship leadership.  Bring nominations to the Vestry for the December meeting.

Discussion:  Update on 2008 Pledge Commitments/Budget Decisions
  Motion:
  Move that the Vestry adopt an $850,000 budget for 2008 and put in place a     communication plan to call the 69 members of the congregation.  The Rector
  will remind the congregation that certain members will be called.
  Motion seconded and approved.
 Discussion:  Father Kevin talked about the status of the 2008 pledge campaign.  He said that by the numbers we are doing very well.  We have exceeded the goals set by the Vestry last February.  It is estimated that we will receive between $800,000 and $850,000 in pledges.  Vestry members will call the 69 non-pledged members following a script.

Summary:
1. Motions:
 Motion to accept October Vestry minutes; approved
 Motion to accept October SMART report; approved
 Motion to accept Treasurer’s report; approved
 Motion to bring Cell Tower lease agreement to the congregation at the Annual Meeting, approved.
 Motion to nominate Peggy Cuellar and Stu Wilson to run the Vestry Search Committee, approved.
 Motion to adopt the Worship Ministry Plan, approved.
 Motion to adopt the International Accident and Casualty Package, approved.
 Motion to create a Finance Committee of 5 members, approved.
 Motion to adopt an $850,000 budget for 2008, approved.

Agenda Items:
• Vestry nominations
• Finance Committee nominations
• Policy and Procedures Sub-Committee

Meeting adjourned at 9:20pm
Respectfully submitted

Virginia M. Fecteau
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